How to Handle Virtual Wedding Planning Appointments

If you’re a bride- or groom-to-be with a wedding coming up in the next several months, you might be wondering how on earth you’re going to pull off the planning process when you’re incapable of meeting with potential (as well as already booked) vendors?

Much like the rest of the meetings happening in the world right now, your appointments with vendors are going to have to be virtual—for the time being. “Everything has to be done over Internet and Wi-Fi, which means you have to shift how you plan and use what you have to help you,” says Jamie Chang, owner and destination wedding planner at Mango Muse Events in Los Altos, California. “There are always solutions; it's really just about working with each of your wedding vendors to figure it out together and come up with a form of touching base that works for you both.” Whether it’s doing a live video, talking more in-depth on the phone, or communicating via email until you’re able to schedule a meeting until it's possible to meet in person, she suggests putting something in place with each of your vendors.

Communication is going to be key in ensuring that everything goes seamlessly, notes Leah Weinberg of Color Pop Events in Long Island City, New York. She recommends staying in close contact with your vendors (or potential vendors) so that, as soon as the world is ready, you can go back out and have those in-person appointments. “Keep them updated on your future plans and they will be sure to let you know as soon as they are ready to see you,” she adds.

Of course, different vendor appointments require different extents of communication. Here’s what you can expect from your virtual visits with each of your wedding vendors.

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